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Gauhati University Records (Preservation and Destruction) Rules, 1970

Gauhati University Records (Preservation and Destruction) Rules, 1970

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Sections

1. General Cash Books.

Section 1

2. Endowment Registers.

Section 2

3. Building Registers.

Section 3

4. Stock Registers.

Section 4

5. Insurance Registers.

Section 5

6. Provident Fund Cash Books.

Section 6

7. Provident Fund Ledgers.

Section 7

8. Provident Fund Investment Registers.

Section 8

9. Provident Fund-Abstract of Balances.

Section 9

10. Acquittance Rolls.

Section 10

11. Officers' and Professors' Pay Cheque Registers.

Section 11

12. Admission Registers.

Section 12

13. Registers of Interest Bearing Advances.

Section 13

14. Budgets (10 copies of each year).

Section 14

15. Annual Accounts and Balance Sheet (10 copies of each year)

Section 15

16. Audit Reports (10 copies of each year).

Section 16

17. Publication registers.

Section 17

18. Registers of Works.

Section 18

19. Measurement Books.

Section 19

1. Correspondence relating to State Government grants.

Section 1

2. Correspondence relating to U.G.C. grants.

Section 2

3. Correspondence relating to grants from the Government of India and other authorities.

Section 3

4. Sanctions and correspondence relating to research, Post-Graduate and other Scholarships.

Section 4

5. All orders and sanctions of permanent character.

Section 5

1. Registers of Fees.

Section 1

2. Subsidiary Receipt Registers.

Section 2

3. Cash Books for Scholarships.

Section 3

4. Subsidiary Cash Books-University Works Department.

Section 4

5. Bank Ledgers.

Section 5

6. Registers of Income Tax.

Section 6

7. Registers of Professional and other Taxes.

Section 7

8. Registers of fixed charges.

Section 8

9. Finance Control Registers.

Section 9

10. Establishment Check Registers.

Section 10

11. Register of Detailed Expenditure.

Section 11

12. Registers of Deposits.

Section 12

13. Registers of Site Account.

Section 13

14. Despatch Registers.

Section 14

15. Registers of Letters Received.

Section 15

16. Receipt Registers of Department.

Section 16

17. Registers of Advance Payments.

Section 17

18. Registers of Muster Roll work.

Section 18

1. Vouchers for telephone, telegraphs, rents, taxes, etc.

Section 1

2. Vouchers for provident fund, insurance, income tax, professional tax, etc.

Section 2

3. Vouchers for interest-bearing advances (which have been fully recovered).

Section 3

4. Vouchers for construction of original works.

Section 4

1. Utilisation certificates.

Section 1

2. Bank statement.

Section 2

3. Loans and Advances.

Section 3

1. Service Books.

Section 1

2. T.A. Check Registers.

Section 2

3. Registers of Contingent Expenditure.

Section 3

4. Registers of Festival Advances.

Section 4

5. Registers of Pay Held-over.

Section 5

6. Registers of Leave Account.

Section 6

7. Receipt Books-triplicate copies.

Section 7

1. Pay Bills.

Section 1

2. Scholarship Bills.

Section 2

3. Remuneration Bills for Examination and other works.

Section 3

4. T.A. Bills.

Section 4

5. Vouchers for Books, Equipments and Miscellaneous Works.

Section 5

6. Contingent Expenditure.

Section 6

1. Traders, quotations, financial sanctions, leave applications, refund of fees and deposits, etc.

Section 1

2. Cheque counterfoils.

Section 2

3. Bank deposit counterfoils.

Section 3

4. Correspondence on financial sanctions.

Section 4

5. Correspondence on publications.

Section 5

6. Correspondence on provident fund.

Section 6

7. Correspondence on insurance.

Section 7

8. Correspondences on rent and taxes.

Section 8

9. Correspondences on electric supply.

Section 9

10. Correspondence on audit notes.

Section 10