{
    "id": 13683,
    "slug": "gauhati-university-records-preservation-and-destruction-rules-1970",
    "title": "Gauhati University Records (Preservation and Destruction) Rules, 1970",
    "short_title": "Gauhati University Records (Preservation and Destruction) Rules, 1970",
    "act_number": "",
    "act_year": 1970,
    "act_type": "STATE",
    "location": "Assam",
    "law_status": "unknown",
    "enactment_date": null,
    "description": "Gauhati University Records (Preservation and Destruction) Rules, 1970",
    "preamble": "",
    "section_label": "Section",
    "sections": [
        {
            "number": "1",
            "title": "1. General Cash Books.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 0
        },
        {
            "number": "2",
            "title": "2. Endowment Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 1
        },
        {
            "number": "3",
            "title": "3. Building Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 2
        },
        {
            "number": "4",
            "title": "4. Stock Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 3
        },
        {
            "number": "5",
            "title": "5. Insurance Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 4
        },
        {
            "number": "6",
            "title": "6. Provident Fund Cash Books.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 5
        },
        {
            "number": "7",
            "title": "7. Provident Fund Ledgers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 6
        },
        {
            "number": "8",
            "title": "8. Provident Fund Investment Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 7
        },
        {
            "number": "9",
            "title": "9. Provident Fund-Abstract of Balances.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 8
        },
        {
            "number": "10",
            "title": "10. Acquittance Rolls.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 9
        },
        {
            "number": "11",
            "title": "11. Officers' and Professors' Pay Cheque Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 10
        },
        {
            "number": "12",
            "title": "12. Admission Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 11
        },
        {
            "number": "13",
            "title": "13. Registers of Interest Bearing Advances.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 12
        },
        {
            "number": "14",
            "title": "14. Budgets (10 copies of each year).",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 13
        },
        {
            "number": "15",
            "title": "15. Annual Accounts and Balance Sheet (10 copies of each year)",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 14
        },
        {
            "number": "16",
            "title": "16. Audit Reports (10 copies of each year).",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 15
        },
        {
            "number": "17",
            "title": "17. Publication registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 16
        },
        {
            "number": "18",
            "title": "18. Registers of Works.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 17
        },
        {
            "number": "19",
            "title": "19. Measurement Books.",
            "chapter": null,
            "content": "II. Files\nII. Files",
            "footnote": "",
            "is_definition": false,
            "sort_order": 18
        },
        {
            "number": "1",
            "title": "1. Correspondence relating to State Government grants.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 19
        },
        {
            "number": "2",
            "title": "2. Correspondence relating to U.G.C. grants.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 20
        },
        {
            "number": "3",
            "title": "3. Correspondence relating to grants from the Government of India and other authorities.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 21
        },
        {
            "number": "4",
            "title": "4. Sanctions and correspondence relating to research, Post-Graduate and other Scholarships.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 22
        },
        {
            "number": "5",
            "title": "5. All orders and sanctions of permanent character.",
            "chapter": null,
            "content": "Class 'B' Records\nClass 'B' Records\nI. Registers\nI. Registers",
            "footnote": "",
            "is_definition": false,
            "sort_order": 23
        },
        {
            "number": "1",
            "title": "1. Registers of Fees.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 24
        },
        {
            "number": "2",
            "title": "2. Subsidiary Receipt Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 25
        },
        {
            "number": "3",
            "title": "3. Cash Books for Scholarships.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 26
        },
        {
            "number": "4",
            "title": "4. Subsidiary Cash Books-University Works Department.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 27
        },
        {
            "number": "5",
            "title": "5. Bank Ledgers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 28
        },
        {
            "number": "6",
            "title": "6. Registers of Income Tax.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 29
        },
        {
            "number": "7",
            "title": "7. Registers of Professional and other Taxes.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 30
        },
        {
            "number": "8",
            "title": "8. Registers of fixed charges.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 31
        },
        {
            "number": "9",
            "title": "9. Finance Control Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 32
        },
        {
            "number": "10",
            "title": "10. Establishment Check Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 33
        },
        {
            "number": "11",
            "title": "11. Register of Detailed Expenditure.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 34
        },
        {
            "number": "12",
            "title": "12. Registers of Deposits.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 35
        },
        {
            "number": "13",
            "title": "13. Registers of Site Account.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 36
        },
        {
            "number": "14",
            "title": "14. Despatch Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 37
        },
        {
            "number": "15",
            "title": "15. Registers of Letters Received.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 38
        },
        {
            "number": "16",
            "title": "16. Receipt Registers of Department.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 39
        },
        {
            "number": "17",
            "title": "17. Registers of Advance Payments.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 40
        },
        {
            "number": "18",
            "title": "18. Registers of Muster Roll work.",
            "chapter": null,
            "content": "II. Voucher\nII. Voucher",
            "footnote": "",
            "is_definition": false,
            "sort_order": 41
        },
        {
            "number": "1",
            "title": "1. Vouchers for telephone, telegraphs, rents, taxes, etc.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 42
        },
        {
            "number": "2",
            "title": "2. Vouchers for provident fund, insurance, income tax, professional tax, etc.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 43
        },
        {
            "number": "3",
            "title": "3. Vouchers for interest-bearing advances (which have been fully recovered).",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 44
        },
        {
            "number": "4",
            "title": "4. Vouchers for construction of original works.",
            "chapter": null,
            "content": "III. Files\nIII. Files",
            "footnote": "",
            "is_definition": false,
            "sort_order": 45
        },
        {
            "number": "1",
            "title": "1. Utilisation certificates.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 46
        },
        {
            "number": "2",
            "title": "2. Bank statement.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 47
        },
        {
            "number": "3",
            "title": "3. Loans and Advances.",
            "chapter": null,
            "content": "Class 'C Records\nClass 'C Records\nI. Registers\nI. Registers",
            "footnote": "",
            "is_definition": false,
            "sort_order": 48
        },
        {
            "number": "1",
            "title": "1. Service Books.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 49
        },
        {
            "number": "2",
            "title": "2. T.A. Check Registers.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 50
        },
        {
            "number": "3",
            "title": "3. Registers of Contingent Expenditure.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 51
        },
        {
            "number": "4",
            "title": "4. Registers of Festival Advances.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 52
        },
        {
            "number": "5",
            "title": "5. Registers of Pay Held-over.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 53
        },
        {
            "number": "6",
            "title": "6. Registers of Leave Account.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 54
        },
        {
            "number": "7",
            "title": "7. Receipt Books-triplicate copies.",
            "chapter": null,
            "content": "II. Vouchers\nII. Vouchers",
            "footnote": "",
            "is_definition": false,
            "sort_order": 55
        },
        {
            "number": "1",
            "title": "1. Pay Bills.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 56
        },
        {
            "number": "2",
            "title": "2. Scholarship Bills.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 57
        },
        {
            "number": "3",
            "title": "3. Remuneration Bills for Examination and other works.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 58
        },
        {
            "number": "4",
            "title": "4. T.A. Bills.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 59
        },
        {
            "number": "5",
            "title": "5. Vouchers for Books, Equipments and Miscellaneous Works.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 60
        },
        {
            "number": "6",
            "title": "6. Contingent Expenditure.",
            "chapter": null,
            "content": "III. Files\nIII. Files",
            "footnote": "",
            "is_definition": false,
            "sort_order": 61
        },
        {
            "number": "1",
            "title": "1. Traders, quotations, financial sanctions, leave applications, refund of fees and deposits, etc.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 62
        },
        {
            "number": "2",
            "title": "2. Cheque counterfoils.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 63
        },
        {
            "number": "3",
            "title": "3. Bank deposit counterfoils.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 64
        },
        {
            "number": "4",
            "title": "4. Correspondence on financial sanctions.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 65
        },
        {
            "number": "5",
            "title": "5. Correspondence on publications.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 66
        },
        {
            "number": "6",
            "title": "6. Correspondence on provident fund.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 67
        },
        {
            "number": "7",
            "title": "7. Correspondence on insurance.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 68
        },
        {
            "number": "8",
            "title": "8. Correspondences on rent and taxes.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 69
        },
        {
            "number": "9",
            "title": "9. Correspondences on electric supply.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 70
        },
        {
            "number": "10",
            "title": "10. Correspondence on audit notes.",
            "chapter": null,
            "content": "4.\n5.\n6.\nAnnexure I\nAnnexure I\nStatement of Records destroyed\nStatement of Records destroyed\nSerial No.\nClass of Records\nDepartment\nSubject\nPeriod\nNumber of Sheets/ Pages\nV.C's order and date\nDate of destruction\nName of officer certifying the destruction with\n\t\t\t\tdate\nSignature and date of officer supervising the\n\t\t\t\tdestruction\nRemarks\n1\n2\n3\n4\n5\n6\n7\n8\n9\n10\n11",
            "footnote": "",
            "is_definition": false,
            "sort_order": 71
        }
    ],
    "metadata": {
        "Act ID": "Last Updated 11th February, 2020 [ass163]",
        "Act Number": "",
        "Enactment Date": "",
        "Act Year": "1970",
        "Short Title": "Gauhati University Records (Preservation and Destruction) Rules, 1970",
        "Type": "STATE",
        "Location": "Assam"
    },
    "updated_at": "2026-09-29 21:55:18"
}