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Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002
Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002
Sections
1. Short Title:
Section 12. Opening of Index Sheet:
Section 23. Division of Records:
Section 34. Unmarked documents to be kept apart for destruction:
Section 45. Period of Prevention of Records:
Section 56. Period of Retention of Court Registers etc.:
Section 67. Documents ripe for destruction re-exhibited in another case:
Section 78. Records which are not to be destroyed:
Section 89. Andhra Pradesh Gazette:
Section 910. Publication of list of documents to be destroyed in the Andhra Pradesh Gazette:
Section 1011. Registers prescribed:
Section 1114. Duties of the Section Officer of the Record Room and other Section Officers:
Section 14
rules-for-preservation-and-destruction-of-records-in-the-special-court-constituted-under-the-a-p-land-grabbing-prohibition-act-rules-2002.json
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12 Sections
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Andhra Pradesh
{
"id": 14939,
"slug": "rules-for-preservation-and-destruction-of-records-in-the-special-court-constituted-under-the-a-p-land-grabbing-prohibition-act-rules-2002",
"title": "Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002",
"short_title": "Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002",
"act_number": "Published vide G.O.Ms.No. 208, Revenue (A&R), date",
"act_year": 2002,
"act_type": "STATE",
"location": "Andhra Pradesh",
"law_status": "unknown",
"enactment_date": null,
"description": "Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002",
"preamble": "",
"section_label": "Section",
"sections": [
{
"number": "1",
"title": "1. Short Title:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 0
},
{
"number": "2",
"title": "2. Opening of Index Sheet:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 1
},
{
"number": "3",
"title": "3. Division of Records:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 2
},
{
"number": "4",
"title": "4. Unmarked documents to be kept apart for destruction:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 3
},
{
"number": "5",
"title": "5. Period of Prevention of Records:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 4
},
{
"number": "6",
"title": "6. Period of Retention of Court Registers etc.:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 5
},
{
"number": "7",
"title": "7. Documents ripe for destruction re-exhibited in another case:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 6
},
{
"number": "8",
"title": "8. Records which are not to be destroyed:",
"chapter": null,
"content": "(i) Records connected with expenditure which is within the statute of limitation.\n(ii) Records connected with claims to service and personal matters affecting persons in service.\n(iii) Orders and sanctions of permanent character until revised.",
"footnote": "",
"is_definition": false,
"sort_order": 7
},
{
"number": "9",
"title": "9. Andhra Pradesh Gazette:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 8
},
{
"number": "10",
"title": "10. Publication of list of documents to be destroyed in the Andhra Pradesh Gazette:",
"chapter": null,
"content": "",
"footnote": "",
"is_definition": false,
"sort_order": 9
},
{
"number": "11",
"title": "11. Registers prescribed:",
"chapter": null,
"content": "12.\n13.",
"footnote": "",
"is_definition": false,
"sort_order": 10
},
{
"number": "14",
"title": "14. Duties of the Section Officer of the Record Room and other Section Officers:",
"chapter": null,
"content": "Sl. No.\nDescription of document/register/books etc., with\n\t\t\t\tthe year thus relate to\nPeriod of life prescribed\nDate on which the document is ripe for\n\t\t\t\tdestruction\nRemarks of the S.O. In-charge or record room\nOrders of the officer ordering for destruction\n1\n2\n3\n4\n5\n6\nA. The following documents fall under Part I.\n(i) All papers bearing the signature of Presiding Officer.\n(ii) All Judgments and Decrees.\n(iii) Memorandum of grounds.\n(iv) Draft Order in petition for interim orders.\nB. The following documents fall under Part-II.\n(v) All papers which are certified copies of the orders of the Court below in matters which are finally disposed of.\n(vi) All miscellaneous petitions.\n(vii) All Affidavits and Material papers.\nC. The following documents fall under Part-III\n(i) Notice papers, Vakalatnama, Caveats\n(ii) All papers other than those covered by the above in matters which had been disposed of at the admission stage, shall be preserved for one year.\n(iii) If the party doesn't take return of the documents which are filed and marked in the appeals, they will be dealt with according to rules as in the case of original record.\nN.B.:\n(i) If the party does not take return of the original documents filed along with the case within a period of one year to three years, as the case may be, from the date of disposal of the case, all the original documents will be destroyed.\n(ii) One month's notice if destruction of the records shall be displayed on the Notice Board of the Special Court and also on the Notice Board of the Special Court Bar Association.\nAppendix-A\nAppendix-A\n(Form of Index)\n(Form of Index)\n( See Rule 2 )\nSl. No.\nDescription of paper\nDate of filing\nDate of Document\nPart\nNo. of papers\nRemarks\n(1)\n(2)\n(3)\n(4)\n(5)\n(6)\n(7)\nAppendix-B\nAppendix-B\n( See Rule 3 )\nPart-I\nPart-I\nLand Grabbing Cases\n1.\nIndex Sheet\nLand Grabbing Appeals\n2.\nLand Grabbing Application\n3.\nCounters\n4.\nJudgment & decree (Original & Appellate)\n5.\nApplication by next friend or guardian\n6.\nProcess issued to respondent in ex parte proceedings\n7.\nAppeal Memorandum\n8.\nJudgment and order remanding or remitting Land Grabbing Cases\n\t\t\ton direction\n9.\nCommissioner's report, maps and plans\n10.\nOrder recording payment whole or in part of the respondent\n11.\nReport of delivery of possession by Revenue Divisional Officer\n12.\nMandal Revenue Officer's report\n13.\nProceeding sheets\n14.\nGazette notification.\nPart-II\nPart-II\n1.\nDocumentary evidence\n2.\nPoints for consideration\n3.\nOral evidence\n4.\nAll parts not already specified in Part-I & II are treated\n\t\t\tas Part-III\nAppendix-C\nAppendix-C\n( See Rule 5 )\nNature of Proceedings\nNumber of years for which records are to be\n\t\t\t\tretained\nPart-I\nPart-II\nPart-III\n(1)\nIn Land Grabbing cases or Land Grabbing Appeals:\n(a)\nFor or affecting immovable property (Fair Judgment and Decrees\n\t\t\t\tOriginal permanent and appellate, Commissioner report with\n\t\t\t\tsketch)\nPermanent\n5 years\n3 years\n(2)\nIn Criminal Cases Complaint & Judgment\nPermanent\n5 years\n-\n(3)\nIn T.O. Ps.\n-\n5 years\n-\nAppendix-D\nAppendix-D\n( See Rule 6 )\nSl. No.\nDescription of Court Register, Books and Papers\nNo. of years for which Register etc., are to be\n\t\t\t\tretained\n(1)\n(2)\n-(3)\n1.\nRegister of Land Grabbing Cases (Register No.1)\nPermanent\n2.\nRegister of Land Grabbing appeals (Register No.2)\n-do\n3.\nRegister of Transfer Original Petitions (Register No.3)\n-do-\n4.\nRegister of Criminal Cases (Register No.4)\n-do-\n5.\nRegister of Interlocutory Applications (Register No.5)\n12\n6.\nRegister showing the matters stayed by the High Court or\n\t\t\t\tSupreme Court (Stay Register) (Register No.6)\nPermanent\n7.\nRegister showing the disposals of Land Grabbing Cases\n\t\t\t\t(Register No.7A)\n7\n8.\nRegister showing the disposal of Land Grabbing Appeals\n\t\t\t\t(Register No.7B)\n3\n9.\nRegister showing the disposals of Transfer O. Ps. (Register\n\t\t\t\tNo.7C)\n3\n10.\nRegister showing the disposals of Criminal Cases (Register\n\t\t\t\tNo.7D)\n3\n11.\nRegister showing the disposals of Interlocutory Applications\n\t\t\t\t(Register No.7E)\n3\n12.\nRegister of S.Rs. (Register No.8)\n3\n13.\nCourt Fee Register (17) (Register No.9)\n3\n14.\nCourt Fee Register (18) (Register No.10)\n3\n15.\n'A' Diaries from the date on which they close (Register No.11)\n5\n16.\nHearing Book (Register No.12)\n5\n17.\nCopying Register 'A' (Register No.13A)\n3\n18.\nCopying Register 'B' (Register No.13B)\n3\n19.\nRegister Containing Judgments-cum-Judicial Index (Register\n\t\t\t\tNo.14)\nPermanent\n20.\nRegister Containing High Court Orders, Supreme Court Orders or\n\t\t\t\tSpecial Tribunal (Register No.15)\n-do-\n21.\nCaveat Register (Register No.16)\n5\n22.\nRegister of Notice section\n3\n23.\nAccounts Books other than Cash Book and Ledger, Register of\n\t\t\t\tapplications for Return of Documents, Receipt Books for Documents\n\t\t\t\treturned to parties, Stationery, Postage, Accounts, Contingent\n\t\t\t\tBills, and Registers, after Audit.\n5\n24.\nRecords Destruction Registers relating to Original Land\n\t\t\t\tGrabbing Cases and Appeals, Interlocutory applications and\n\t\t\t\tCriminal cases and Land Grabbing Cases\n25\n25.\nA.P. District Gazette\nPermanent\n26.\nA.P. Gazette except Parts 1A-1B, II, III & IV\n10\n27.\nRegister of Petitions\n12\n28.\nThe complete list of the Records, Books or papers destroyed\n\t\t\t\tvide Rule 6 of the above rules.\nPermanent\n29.\nChallan and Cheque Books\n10\n30.\nPay Bills of other Classes of Government Servants and\n\t\t\t\tacquittance rolls for Pay and Allowances (other than TA) when\n\t\t\t\tmaintained separately\n25\n31.\nDetailed Budget Estimates of an office\n5\n32.\nTravelling Allowance and Acquittance Rolls relating thereto\n3\n33.\nStatement of monthly progressive expenditure and\n\t\t\t\tcorrespondence relating to discrepancies in figures\n2\n34.\nPay Bills and acquittance roll, where these are maintained\n\t\t\t\tseparately of Government servants for whom no establishment\n\t\t\t\treturns are submitted or no service books or service rolls are\n\t\t\t\tmaintained\n25\n35.\nPay Bills and Acquittance Rolls where these are maintained\n\t\t\t\tseparately of inferior Government servants\n45\n36.\nPay Bill register\n35\n37.\nAcquittance Register of Pay\n35\n38.\nPay Bills and Acquittance rolls of Government servants in last\n\t\t\t\tgrade service\n45\n39.\nIncrements watch register\n3\n40.\nRegister of periodical increments sanctioned\n3\n41.\nRegister of LPC's issued\n3\n42.\nOffice copies of schedules of GPF/PLI 3 and other deductions3\n43.\nT.A. Bill Registers\n3\n44.\nRegister of tour advances and advance on transfer and LTC\n1 year after recovery of all amounts entered in\n\t\t\t\tit\n45.\nPension cases (including service book and leave accounts\n\t\t\t\tattached to them) in which invalid or compensation pensions\n\t\t\t\thave been sanctioned\n25\n46.\nOther pension cases (included service books and leave accounts\n\t\t\t\tattached to them) after retirement of the Government servant\n\t\t\t\tconcerned or settlement of pension cases.\n10\n47.\nPermanent advance register\n3\n48.\nAcknowledgement of permanent advance\n3\n49.\nRegister of contingent charges (APFC Form-VII)\n3\n50.\nRegister of un-disbursed pay etc.\n3\n51.\nReceipted challans retained in the District Treasury\n3\n52.\nRegister of receipt and repayment of deposits in respect of\n\t\t\t\tall civil deposits\n10\n53.\nWeekly statements showing receipt and repayments of Civil\n\t\t\t\tCourt deposits\n3\n54.\nLedger in Form TA 22\n10\n55.\nStatement obtained from the bank for reconciliation\n3\n56.\nRegister of A.Gs. authorisation\n3\n57.\nRegister of A.Gs. audit objections\n3\n58.\nStock Register, cheque book and pass book\n3\n59.\nRegister of cash orders\n10\n60.\nDistrict Posting register of stamps\n3\n61.\nStamp account received from Sub-Treasuries\n3\n62.\nHalf Yearly physical verification certificate\n3\n63.\nCorrespondence with the High Court on important matters and\n\t\t\t\tthe orders of the High Court thereon including Admn. Reports\n\t\t\t\treceived from the High Court and the Government\n20syears from termination\n64.\nApplications for leave and orders thereon, applications from\n\t\t\t\tcandidates for employment and reports on applications not\n\t\t\t\trelating to Land Grabbing cases or proceedings in Court\n1\n65.\nAnnual Establishment Return\n35\n66.\nCases (including Service Books and \tLeave Accounts attached\n\t\t\t\tthereto) in which valid or compensation pensions have been\n\t\t\t\tsanctioned including S.Rs.\n25\n67.\nOther pension cases and Leave Accounts attached thereto\n5 years after retirement\n68.\nInward Register\n5\n69.\nDistribution Register\n5\n70.\nRegister of Confidential papers\n5\n71.\nRegister of Tappals dispatched by post\n3\n72.\nRegister of Tappals by local delivery\n3\n73.\nDaily Stamp Accounts of service postage\n3\n74.\nFair copy Register\n3\n75.\nAttendance Register\n3\n76.\nCasual Leave Register\n3\n77.\nRecord issue Register\n3\n78.\nRegister of books issued from the Library\n3\n79.\nFurniture Register\n3\n80.\nGazettes\n3\n81.\nIndents for stationery articles\n3\n82.\nStock Register of stationery\n3\n83.\nInvoices and advises relating to receipt and dispatch of\n\t\t\t\tstationery\n3\n84.\nRegister showing hour etc., of handing over and taking back\n\t\t\t\tthe sealed bag containing the key of the Record Room\n1\n85.\nRegister of Service Books\n5\n86.\nService Books of Government servants who are dismissed or\n\t\t\t\twhose probation have been terminated 5 years or after the\n\t\t\t\tGovernment Servant's decease whichever is earlier\n87.\nService books of Government servants whose services are\n\t\t\t\tterminated by resignation, discharge without fault 5 years from\n\t\t\t\tthe date of resignation of discharge, or settlement of pension\n\t\t\t\twhich is later\n88.\nService books of Government servant died while in service\nTill settlement of family pension and payment of\n\t\t\t\tpensionary benefits\n89.\nEstablishment list\n3\n90.\nCertificate of transfer of charge\n3\n91.\nRegister of Temporary Establishment\n3\n92.\nPersonal files of retired and deceased public servants, after\n\t\t\t\tdeath.\n5 years after retirement and one year after\n\t\t\t\tdeath.",
"footnote": "",
"is_definition": false,
"sort_order": 11
}
],
"metadata": {
"Act ID": "AP174",
"Act Number": "Published vide G.O.Ms.No. 208, Revenue (A&R), dated 20.4.2002, Published in A.P. Gazette Rules Supplement to Part II, Extraordinary No. 13, dated 15.5.2002.",
"Enactment Date": "",
"Act Year": "2002",
"Short Title": "Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. Land Grabbing (Prohibition) Act, Rules, 2002",
"Type": "STATE",
"Location": "Andhra Pradesh"
},
"updated_at": "2026-09-29 21:55:19"
}