218.
(1) Application received on.........
(2) Applicant told to appear on..........
(3) Applicant appeared on...........
(4) Application (with or without further or correct particulars) sent to record Room on...............
(5) Application received from Record Room (with record or without Record for further or correct particulars) on............
(6) Applicant given notice for further or correct particulars on.........
(7) Applicants given notice for further funds on..........
(8) Notice in SI. No. 6 or 7 complied with on..........
(9) Copy read on..........
(10) Copy delivered on............
(11) Copy fee realized.
Copyist
Comparer
Head Copyist/Or Authorized official
219.
220.
Note. - The signatures of the person or Advocate to whom copy is so given shall also be obtained in the register in which 'he application w;as registered, as acknowledgement.
Note.
221.
222.
223.
224.
225.
226.
227.
228.
229.
230.
Chapter XVI
Deposit and Repayment of money
231.
232.
233.
234.
(a) the name, description and address of the applicant claiming to be entitled to the money;
(b) the capacity in which such applicant claims to be entitled to the money;
(c) the cause, appeal, matter or proceeding in which, or the date of the order under which, the money to which the application relates was paid into the Court and the date and number of the deposit; and
(d) the precise amount for the payment of which an order is applied for.
235.
(a) add to the application a request that the amount due less postal commission may be forwarded to his address by postal money order;
(b) obtain on the application the counter signature of a Magistrate as to his identity; and
(c) forward his application countersigned as aforesaid to the Registrar (Judicial) or the Officer authorized for the purpose and, if the identity seems to be sufficiently established, the amount, less postal commission may, under order of a Judge or of the Registrar (Judicial), or in the absence of Registrar General or the Additional Registrar, be sent to him by money order.
236.
237.
238.
239.
240.
(1) By the Accountant -
(a) Register of deposits received;
(b) Register of receipts;
(c) Register of payment orders issued;
(d) Register of repayments of deposits;
(e) Ledger of security deposits; and
(2) By the Cashier -
(a) General Cash-book;
(b) Pass-book;
(c) Register of payments made in Court;
(d) Register of money orders received.
241.
(a) the guard file of Challans, the registers of deposits and receipts, the register of payment orders issued and the register of payments made in Court with the Cashier's general cash-book ;
(b) the Treasury pass-book with the above; and
(c) the balance shown in the pre-emptory cash book with those in the general cash book.
242.
243.
244.
245.
246.
Chapter XVII
Preservation and Destruction of Civil and Criminal Records and Registers A. Destruction of Records
247.
248.
I. Civil Records
I. Civil Records
249.
(a) in original suits or papers other than those which are included in the D file of subordinate Civil Court.
(b) in all other civil proceedings the following: -
(1) Index.
(2) Memorandum of appeal.
(3) Petition for the exercise of the Court's power of revision.
(4) Reference under Rule 1, Order XLVI. Civil Procedure Code or other law.
(5) Notice, with report of service in ex-parte cases.
(6) Memorandum of objection under Rule 22 or 26 of Order XLI of the Code of Civil Procedure.
(7) Security bond for cost filed by an appellant.
(8) Petition for substitution, addition or striking out of name of parties or for substitution for names of legal representatives of a deceased party to the proceeding including petition for appointment of a next friend or guardian.
(9) Affidavits except affidavits presented with petitions.
(10) Depositions of parties or witness taken in this Court by the lower Court on remand.
(11) Commissions, proceedings held thereunder and reports and examination of Commission.
(12) Documents admitted in evidence in the Court.
(13) Orders impounding a document.
(14) Order imposing a fine on a witness.
(15) Application to refer to arbitration, references to arbitration, the award or other final return of the arbitrators with the proceedings, depositions and documents submitted therewith the Court's order thereon.
(16) Petitions and instruments of withdrawal, compromise or confessions of judgments.
(17) Order-shects including interlocutory orders.
(18) The Court's judgment or final orders.
(19) The decree and all documents relating to the preparation or amendments thereof.
(20) Copy of the lower Courts judgment.
(21) Intimation -from a Debt Conciliation Hoard regarding the decision of proceedings pending before it.
(22) Power of attorney or memorandum of appearance.
(23) Petition for the re-admission of any civil proceeding dismissed for default or for the rehearing of any civil proceedings decreed ex-parte with any affidavit or other documents filed therewith.
(24) Petition for review of judgment with any affidavit or other document filed therewith.
(25) Petition for amendment of decree with any affidavit of document filed therewith.
(26) Judgment of final order and petition preferred to in 23 to 25 (inclusive).
(27) Reference under Section 113, and Rule 1 of Order XLVI, First Schedule to the Code of Civil Procedure, 1908, or other law, with the final order.
(28) Note-sheets relating to the preparation and printing of the Supreme Court appeal record.
(29) Certified copy of order granting special leave to appeal to the Supreme Court.
(30) Certified copy of judgment and order of the Supreme Court.
(31) Two copies of the printed record (paper-books).
(32) Certified copy of stay order of the Supreme Court.
(33) Lists A and B of the record.
(34) Memoranda to Counsel issuing List A and B.
(35) Objections by parties to Lists A and B.
(36) lists of documents showing arrangement of documents in Part-11.
(37) Correspondence with the Registrar of Supreme Court.
(38) Certificate regarding security deposit by the appellant.
(39) Certified copy of order of the Supreme Court giving directions regarding preparation of printed records, etc.
(40) Office copy of List B.
250.
Note. - The following papers are indicated for facility of reference as belonging to File B: -
Note.
(1) Certificate for legal practitioner's fee.
(2) Copy of lower Court's decree.
(3) Proceeding calling for the record of directing the issue of a notice.
(4) Notices.
(5) Lower Court's proceeding forwarding the record or notice served on respondent.
(6) Petition for postponement of execution or of sale, or for the issue of an injunction.
(7) Proceeding directing the issue of a notice to show cause.
(8) Notice to show cause, with the report of service.
(9) Respondent's application for security for cost being taken from the appellant.
(10) Petition for adjournment.
(11) Petition for records or account-books to be sent for.
(12) Petition for return of documents.
(13) Application for copies.
(14) Other applications which have been disallowed.
(15) Papers relating to preparation of estimates together with the lists of documents to be included in the paper-book and payment purchase.
(16) Translations of vernacular papers.
(17) Paper-books.
(18) Applications for preparing lists A and B, estimate of costs and depositing security.
(19) Application for extension of time of condoning delay in depositing the security and printing costs and filing objections to Lists A and B.
(20) Notices to the respondents of admission of appeal and to the parties regarding dis-patch of printed records to the Supreme Court.
(21) Bills prepared for the office work and the Printer's bills.
(22) Applications and affidavits for expediting the preparation of the printed record.
(23) Correspondence with the press.
(24) Lists of mistakes and defects detected in the printed paper-book.
(25) Postal acknowledgements etc.
(26) Correspondence with the solicitors.
(27) Applications for copies of printed Paper-books.
(28) Transcript of record prepared for the Press.
(29) Profits-first and final.
(30) Surplus copies of the printed records (paper-books).
251.
(1) Index.
(2) Judgments and final orders of this Court with compromise, if any, on which the decree is based.
(3) Decrees.
(4) Petitions for withdrawing a case.
(5) Note-sheets relating to the preparation and printing of the Supreme Court Appeal Record.
(6) Certified copy of order granting special leave to appeal to the Supreme Court.
(7) Certified copy of judgment and order of the Supreme Court.
(8) Two copies of the printed record (Paper-book), of the surplus copies of the printed paper-book, shall be undertaken one year after receipt of the judgment and order of the Supreme Court without any reference to the litigants or Advocates concerned, provided however, that where such litigants apply to the Registrar, through their Advocates for the return of such copies., they may be-returned to such Advocates, provided that the application for return is made at least one calendar month before expiry of the aforesaid period. No notice to take back such copies will be issued from the High Court.
(9) Any other documents ordered by the Court to be retained permanently.
Note. - When a grant of probate or letters of administration with a copy of the Will annexed has been made, the original Will shall forthwith be forwarded to the Deputy Registrar as required by rule of the Rules published in the Registration Department Notification Nos. 1925A and 1925-B, dated the 4th December, 1919, and Judicial Department Notifications Nos. 78/202-A-V and 79 of 202-B-V, dated the 4th March. 1920.
Note.
252.
253.
(i) where the case is one in which an appeal to the Supreme Court is not allowed, when the case has been disposed of; and
(ii) where the case is one in which an appeal to the Supreme Court is allowed, when the time prescribed for such appeal has elapsed and no appeal has been preferred, or, if such appeal has been preferred, when the appeal has been disposed of.
II. Criminal Records
II. Criminal Records
254.
(1) Index.
(2) The memorandum of appeal or petition for revision or reference with a translation into English if the memorandum or petition is in the vernacular.
(3) Depositions of parties or witnesses taken in this Court or by the lower Court on remand.
(4) Order-sheet.
(5) Judgment or order of the High Court.
(6) Warrant.
(7) Power of attorney and memorandum of appearance.
255.
256.
(i) Criminal Appeals in non-bailable cases except summarily dismissed............. 14 years from the date of final order.
(ii) Criminal Appeals in non-bailable cases which have been summarily dismissed and Criminal Appeals in bailable case 6 years from the date of final order.
(iii) Criminal Revision 6 years from the date of final order.
(iv) Miscellaneous Criminal Cases 6 years from the date of final order:
257.
III. General Rules
III. General Rules
258.
259.
260.
261.
B. Destruction of Registers
B. Destruction of Registers
262.
(1) List of Register to be preserved permanently.
(2) List of Register to be eliminated after the expiry of prescribed period.
(3) Part I shall be divided into sections as follows: -
Section A - Registers to be preserved for 35 years.
Section B - Registers to be preserved for 14 years.
Section C - Registers to be preserved for 12 years.
Section D - Registers to be preserved for 6 years.
Section E - Registers to be preserved for 3 years.
Section F - Registers to be preserved for 1 year.
(4) Part I and each Section of Part II shall be divided into divisions, a separate division being opened for each different kind of register. A separate series of numbers shall be given to the registers entered in each division. Care should be taken to ensure that the space allotted to each division is such that the pages belonging to each division will be completely filled in approximately the same length of time.
(5) Part I and Part II shall be separately paged throughout and a table of content shall be made at the beginning of the Part showing which pages are allotted to each Section and each kind of register.
(6) On receipt in the Record Room a register will at once be entered, in the appropriate division of Part I or Part II as the case may be.
Part I
List of Registers to be preserved permanently
Section 217 • High Court of Chhattisgarh Rules, 2005
217. Digitally signed Certified Copy.
high-court-of-chhattisgarh-rules-2005-sec-217.json
•
Section 217
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"section": {
"number": "217",
"title": "217. Digitally signed Certified Copy.",
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"content": "218.\n(1) Application received on.........\n(2) Applicant told to appear on..........\n(3) Applicant appeared on...........\n(4) Application (with or without further or correct particulars) sent to record Room on...............\n(5) Application received from Record Room (with record or without Record for further or correct particulars) on............\n(6) Applicant given notice for further or correct particulars on.........\n(7) Applicants given notice for further funds on..........\n(8) Notice in SI. No. 6 or 7 complied with on..........\n(9) Copy read on..........\n(10) Copy delivered on............\n(11) Copy fee realized.\nCopyist\nComparer\nHead Copyist/Or Authorized official\n219.\n220.\nNote. - The signatures of the person or Advocate to whom copy is so given shall also be obtained in the register in which 'he application w;as registered, as acknowledgement.\nNote.\n221.\n222.\n223.\n224.\n225.\n226.\n227.\n228.\n229.\n230.\nChapter XVI\nDeposit and Repayment of money\n231.\n232.\n233.\n234.\n(a) the name, description and address of the applicant claiming to be entitled to the money;\n(b) the capacity in which such applicant claims to be entitled to the money;\n(c) the cause, appeal, matter or proceeding in which, or the date of the order under which, the money to which the application relates was paid into the Court and the date and number of the deposit; and\n(d) the precise amount for the payment of which an order is applied for.\n235.\n(a) add to the application a request that the amount due less postal commission may be forwarded to his address by postal money order;\n(b) obtain on the application the counter signature of a Magistrate as to his identity; and\n(c) forward his application countersigned as aforesaid to the Registrar (Judicial) or the Officer authorized for the purpose and, if the identity seems to be sufficiently established, the amount, less postal commission may, under order of a Judge or of the Registrar (Judicial), or in the absence of Registrar General or the Additional Registrar, be sent to him by money order.\n236.\n237.\n238.\n239.\n240.\n(1) By the Accountant -\n(a) Register of deposits received;\n(b) Register of receipts;\n(c) Register of payment orders issued;\n(d) Register of repayments of deposits;\n(e) Ledger of security deposits; and\n(2) By the Cashier -\n(a) General Cash-book;\n(b) Pass-book;\n(c) Register of payments made in Court;\n(d) Register of money orders received.\n241.\n(a) the guard file of Challans, the registers of deposits and receipts, the register of payment orders issued and the register of payments made in Court with the Cashier's general cash-book ;\n(b) the Treasury pass-book with the above; and\n(c) the balance shown in the pre-emptory cash book with those in the general cash book.\n242.\n243.\n244.\n245.\n246.\nChapter XVII\nPreservation and Destruction of Civil and Criminal Records and Registers A. Destruction of Records\n247.\n248.\nI. Civil Records\nI. Civil Records\n249.\n(a) in original suits or papers other than those which are included in the D file of subordinate Civil Court.\n(b) in all other civil proceedings the following: -\n(1) Index.\n(2) Memorandum of appeal.\n(3) Petition for the exercise of the Court's power of revision.\n(4) Reference under Rule 1, Order XLVI. Civil Procedure Code or other law.\n(5) Notice, with report of service in ex-parte cases.\n(6) Memorandum of objection under Rule 22 or 26 of Order XLI of the Code of Civil Procedure.\n(7) Security bond for cost filed by an appellant.\n(8) Petition for substitution, addition or striking out of name of parties or for substitution for names of legal representatives of a deceased party to the proceeding including petition for appointment of a next friend or guardian.\n(9) Affidavits except affidavits presented with petitions.\n(10) Depositions of parties or witness taken in this Court by the lower Court on remand.\n(11) Commissions, proceedings held thereunder and reports and examination of Commission.\n(12) Documents admitted in evidence in the Court.\n(13) Orders impounding a document.\n(14) Order imposing a fine on a witness.\n(15) Application to refer to arbitration, references to arbitration, the award or other final return of the arbitrators with the proceedings, depositions and documents submitted therewith the Court's order thereon.\n(16) Petitions and instruments of withdrawal, compromise or confessions of judgments.\n(17) Order-shects including interlocutory orders.\n(18) The Court's judgment or final orders.\n(19) The decree and all documents relating to the preparation or amendments thereof.\n(20) Copy of the lower Courts judgment.\n(21) Intimation -from a Debt Conciliation Hoard regarding the decision of proceedings pending before it.\n(22) Power of attorney or memorandum of appearance.\n(23) Petition for the re-admission of any civil proceeding dismissed for default or for the rehearing of any civil proceedings decreed ex-parte with any affidavit or other documents filed therewith.\n(24) Petition for review of judgment with any affidavit or other document filed therewith.\n(25) Petition for amendment of decree with any affidavit of document filed therewith.\n(26) Judgment of final order and petition preferred to in 23 to 25 (inclusive).\n(27) Reference under Section 113, and Rule 1 of Order XLVI, First Schedule to the Code of Civil Procedure, 1908, or other law, with the final order.\n(28) Note-sheets relating to the preparation and printing of the Supreme Court appeal record.\n(29) Certified copy of order granting special leave to appeal to the Supreme Court.\n(30) Certified copy of judgment and order of the Supreme Court.\n(31) Two copies of the printed record (paper-books).\n(32) Certified copy of stay order of the Supreme Court.\n(33) Lists A and B of the record.\n(34) Memoranda to Counsel issuing List A and B.\n(35) Objections by parties to Lists A and B.\n(36) lists of documents showing arrangement of documents in Part-11.\n(37) Correspondence with the Registrar of Supreme Court.\n(38) Certificate regarding security deposit by the appellant.\n(39) Certified copy of order of the Supreme Court giving directions regarding preparation of printed records, etc.\n(40) Office copy of List B.\n250.\nNote. - The following papers are indicated for facility of reference as belonging to File B: -\nNote.\n(1) Certificate for legal practitioner's fee.\n(2) Copy of lower Court's decree.\n(3) Proceeding calling for the record of directing the issue of a notice.\n(4) Notices.\n(5) Lower Court's proceeding forwarding the record or notice served on respondent.\n(6) Petition for postponement of execution or of sale, or for the issue of an injunction.\n(7) Proceeding directing the issue of a notice to show cause.\n(8) Notice to show cause, with the report of service.\n(9) Respondent's application for security for cost being taken from the appellant.\n(10) Petition for adjournment.\n(11) Petition for records or account-books to be sent for.\n(12) Petition for return of documents.\n(13) Application for copies.\n(14) Other applications which have been disallowed.\n(15) Papers relating to preparation of estimates together with the lists of documents to be included in the paper-book and payment purchase.\n(16) Translations of vernacular papers.\n(17) Paper-books.\n(18) Applications for preparing lists A and B, estimate of costs and depositing security.\n(19) Application for extension of time of condoning delay in depositing the security and printing costs and filing objections to Lists A and B.\n(20) Notices to the respondents of admission of appeal and to the parties regarding dis-patch of printed records to the Supreme Court.\n(21) Bills prepared for the office work and the Printer's bills.\n(22) Applications and affidavits for expediting the preparation of the printed record.\n(23) Correspondence with the press.\n(24) Lists of mistakes and defects detected in the printed paper-book.\n(25) Postal acknowledgements etc.\n(26) Correspondence with the solicitors.\n(27) Applications for copies of printed Paper-books.\n(28) Transcript of record prepared for the Press.\n(29) Profits-first and final.\n(30) Surplus copies of the printed records (paper-books).\n251.\n(1) Index.\n(2) Judgments and final orders of this Court with compromise, if any, on which the decree is based.\n(3) Decrees.\n(4) Petitions for withdrawing a case.\n(5) Note-sheets relating to the preparation and printing of the Supreme Court Appeal Record.\n(6) Certified copy of order granting special leave to appeal to the Supreme Court.\n(7) Certified copy of judgment and order of the Supreme Court.\n(8) Two copies of the printed record (Paper-book), of the surplus copies of the printed paper-book, shall be undertaken one year after receipt of the judgment and order of the Supreme Court without any reference to the litigants or Advocates concerned, provided however, that where such litigants apply to the Registrar, through their Advocates for the return of such copies., they may be-returned to such Advocates, provided that the application for return is made at least one calendar month before expiry of the aforesaid period. No notice to take back such copies will be issued from the High Court.\n(9) Any other documents ordered by the Court to be retained permanently.\nNote. - When a grant of probate or letters of administration with a copy of the Will annexed has been made, the original Will shall forthwith be forwarded to the Deputy Registrar as required by rule of the Rules published in the Registration Department Notification Nos. 1925A and 1925-B, dated the 4th December, 1919, and Judicial Department Notifications Nos. 78/202-A-V and 79 of 202-B-V, dated the 4th March. 1920.\nNote.\n252.\n253.\n(i) where the case is one in which an appeal to the Supreme Court is not allowed, when the case has been disposed of; and\n(ii) where the case is one in which an appeal to the Supreme Court is allowed, when the time prescribed for such appeal has elapsed and no appeal has been preferred, or, if such appeal has been preferred, when the appeal has been disposed of.\nII. Criminal Records\nII. Criminal Records\n254.\n(1) Index.\n(2) The memorandum of appeal or petition for revision or reference with a translation into English if the memorandum or petition is in the vernacular.\n(3) Depositions of parties or witnesses taken in this Court or by the lower Court on remand.\n(4) Order-sheet.\n(5) Judgment or order of the High Court.\n(6) Warrant.\n(7) Power of attorney and memorandum of appearance.\n255.\n256.\n(i) Criminal Appeals in non-bailable cases except summarily dismissed............. 14 years from the date of final order.\n(ii) Criminal Appeals in non-bailable cases which have been summarily dismissed and Criminal Appeals in bailable case 6 years from the date of final order.\n(iii) Criminal Revision 6 years from the date of final order.\n(iv) Miscellaneous Criminal Cases 6 years from the date of final order:\n257.\nIII. General Rules\nIII. General Rules\n258.\n259.\n260.\n261.\nB. Destruction of Registers\nB. Destruction of Registers\n262.\n(1) List of Register to be preserved permanently.\n(2) List of Register to be eliminated after the expiry of prescribed period.\n(3) Part I shall be divided into sections as follows: -\nSection A - Registers to be preserved for 35 years.\nSection B - Registers to be preserved for 14 years.\nSection C - Registers to be preserved for 12 years.\nSection D - Registers to be preserved for 6 years.\nSection E - Registers to be preserved for 3 years.\nSection F - Registers to be preserved for 1 year.\n(4) Part I and each Section of Part II shall be divided into divisions, a separate division being opened for each different kind of register. A separate series of numbers shall be given to the registers entered in each division. Care should be taken to ensure that the space allotted to each division is such that the pages belonging to each division will be completely filled in approximately the same length of time.\n(5) Part I and Part II shall be separately paged throughout and a table of content shall be made at the beginning of the Part showing which pages are allotted to each Section and each kind of register.\n(6) On receipt in the Record Room a register will at once be entered, in the appropriate division of Part I or Part II as the case may be.\nPart I\nList of Registers to be preserved permanently",
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