Bihar State Public Records Act, 2014

{
    "id": 15519,
    "slug": "bihar-state-public-records-act-2014-2014",
    "title": "Bihar State Public Records Act, 2014",
    "short_title": "Bihar State Public Records Act, 2014",
    "act_number": "(Bihar Act No. 8 of 2014)",
    "act_year": 2014,
    "act_type": "STATE",
    "location": "Bihar",
    "law_status": "unknown",
    "enactment_date": null,
    "description": "Bihar State Public Records Act, 2014",
    "preamble": "",
    "section_label": "Section",
    "sections": [
        {
            "number": "1",
            "title": "1. Short title, extent and commencement.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 0
        },
        {
            "number": "2",
            "title": "2. Definitions.",
            "chapter": null,
            "content": "(a) \"Board\" means the State Archival Advisory Board constituted under sub-section (1) of section 13;\n(b) \"Director\" means the Director of Archives appointed by the State Government and includes any officer authorised by the Government to perform the duties of the Director.\n(c) \"State Archives\" means Bihar State Archives and other Archives under its control constituted for the State.\n(d) \"Divisional Record Room\" means all Divisional Record Rooms.\n(e) \"District Record Room\" means all District Record Rooms of State either Government or Private.\n(f) \"State\" means State of Bihar.\n(g) \"Prescribed\" means prescribed by rules made under this Act.\n(h) \"Public Records\" include-\n(i) any document, manuscript and file;\n(ii) any microfilm, microfiche and facsimile copy of a document,\n(iii) any reproduction of image or images embodied in such microfilm (whether enlarged or not);\n(iv) any material produced by a computer or by any other device like computer tape, floppy, Compact Disc, software etc.\n(v) of any record creating agency or of historical importance.\n(i) \"Records Creating Agency\" includes:-\n(i) any Department or Office of the State Government;\n(ii) In relation to any statutory body or corporation wholly or substantially controlled or financed by the State Government or in respect of commission or any committee constituted by the State Government, the office of the said body, corporation, commission or committee or any institution wholly or partially financed by the State Government including grants.\n(j) \"Office\" includes all offices of the State Government and the offices of the corporations constituted by the State Government or of the institutions partially and wholly financed or receiving grants by the State Government.\n(k) \"Records Officer\" means the officer nominated by the records creating agency under sub-section (1) of section 5.",
            "footnote": "",
            "is_definition": true,
            "sort_order": 1
        },
        {
            "number": "3",
            "title": "3. Powers of the State Government.",
            "chapter": null,
            "content": "(a) supervision, management and control of the Archives;\n(b) acceptance for deposit of public records of permanent nature after such period as may be prescribed;\n(c) custody, use and withdrawal of public records;\n(d) arrangement, preservation and exhibition of public records;\n(e) preparation of inventories, indices, catalogues and other reference media of public records;\n(f) analyzing, developing, enriching and co-ordinating the standards, procedures and techniques for improvement of the record management system;\n(g) ensuring the maintenance, arrangement and security to public records in the Department of Archives and in the offices of the records creating agency;\n(h) promoting utilization of available space for preserving public records and maintenance of equipments;\n(i) tendering advice to record creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management;\n(j) survey and inspection of public records;\n(k) organizing training programmes in various disciplines of archives administration and records management;\n(l) regulating access to public records;\n(m) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency;\n(n) receiving reports on records management and disposal practices form the record officer;\n(o) providing authenticated copies of or extracts from public records;\n(p) destroying and disposal of public records;\n(q) obtaining on lease or purchasing or accepting as gift any document of historical, national or state importance.",
            "footnote": "",
            "is_definition": false,
            "sort_order": 2
        },
        {
            "number": "4",
            "title": "4. Taking Public Records out of state.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 3
        },
        {
            "number": "5",
            "title": "5. Nomination of Records Officer.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 4
        },
        {
            "number": "6",
            "title": "6. Liabilities of Records Officer.",
            "chapter": null,
            "content": "(a) proper arrangement, maintenance and preservation of public records under his charge;\n(b) periodical review of all public records and weeding out public records of ephemeral value;\n(c) appraisal of public records, which are of more than 25 years, in consultation with State Archives of Bihar, with a view to retaining public records of permanent values;\n(d) destruction of public records in such manner and subject to such conditions as may be prescribed under sub section (1) of section 8;\n(e) compilation of a schedule of retention for public records, in consultation with the State Archives of Bihar, or the Regional Archives and District Record Rooms as the case may be;\n(f) periodical review for downgrading of classified public records in such manner as may be prescribed;\n(g) adoption of such standards, procedures and techniques as may be recommended from time to time by the National Archives of India for improvement of record management system and security of public records;\n(h) compilation of annual indices of public records;\n(i) compilation of organizational history and annual supplement thereto;\n(j) assisting the Bihar State Archives or the Regional Archives and District Record Room, as the case may be, for public records management;\n(k) submission of annual report to the Director or Head of Archives in such manner as may be prescribed;\n(l) transferring of records of any defunct body to State Archives, Divisional Record Room, District Record Room, as the case may be, for preservation;",
            "footnote": "",
            "is_definition": false,
            "sort_order": 5
        },
        {
            "number": "7",
            "title": "7. Duties of the Record Officer.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 6
        },
        {
            "number": "8",
            "title": "8. Disposal of Public Records.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 7
        },
        {
            "number": "9",
            "title": "9. Power to file case and punishment.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 8
        },
        {
            "number": "10",
            "title": "10. Public Records not to be transferred.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 9
        },
        {
            "number": "11",
            "title": "11. Obtain and provide public records.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 10
        },
        {
            "number": "12",
            "title": "12. Access to Public Records.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 11
        },
        {
            "number": "13",
            "title": "13. Constitution of an Archival Advisory Board.",
            "chapter": null,
            "content": "(a) Member Board of Revenue - Ex officio Chairman.\n(b) One officer, each from Cabinet Secretariat Department, Art Culture & Youth Department, Tourism Department and Education Department not below the rank of Secretary to the Government of Bihar - Ex officio members.\n(c) Three persons to be nominated by the State Government for a period of three years or more than three years out of which one of them will be Records Officer (Archivist) and two others Professor and Head of the Postgraduate Department of History Department and Ancient History and Culture of any recognised University - Ex officio members.\n(d) Director of Archives- Ex-Officio Member Secretary.\n(e) One member each of the Bihar Legislative Council and Bihar Legislative Assembly who have interest in above subject shall be nominated by Chairman and Speaker.",
            "footnote": "",
            "is_definition": false,
            "sort_order": 12
        },
        {
            "number": "14",
            "title": "14. Functions of the Board.",
            "chapter": null,
            "content": "(a) advise the State Government, Divisional and District administration on matters concerning the administration, management, preservation and use of public records;\n(b) lay down guidelines for training of Archivists;\n(c) give directions for acquisition of records from private custody;\n(d) deal with such other matters as may be prescribed;",
            "footnote": "",
            "is_definition": false,
            "sort_order": 13
        },
        {
            "number": "15",
            "title": "15. Power of State Government to decide courses of Archival Science etc.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 14
        },
        {
            "number": "16",
            "title": "16. Bar of suit.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 15
        },
        {
            "number": "17",
            "title": "17. Power to make rules.",
            "chapter": null,
            "content": "",
            "footnote": "",
            "is_definition": false,
            "sort_order": 16
        }
    ],
    "metadata": {
        "Act ID": "Last Updated 11th February, 2020 [bh738]",
        "Act Number": "(Bihar Act No. 8 of 2014)",
        "Enactment Date": "",
        "Act Year": "2014",
        "Short Title": "Bihar State Public Records Act, 2014",
        "Type": "STATE",
        "Location": "Bihar"
    },
    "updated_at": "2026-09-29 21:55:19"
}